The goal of Inspirometer is to increase the effectiveness and efficiency of your meetings.
Through Phases 1 and 2 of the implementation, you will have established your meetings on a sound footing. Phase 3 is about building on those foundations to identify where (and what forms of) best practice in meetings can provide further benefits, and to support you in implementing that best practice.
For those organisations beginning to suffer meeting overload, it is about sustained reduction of meeting time through enhanced effectiveness. For organisations who feel they have about the right level of meetings but want to achieve greater impact through them, it is about increasing participation and engagement through them. In both cases these are brought about by adoption of best practices and deployment of responsibility for good meeting behaviours.
The key questions for an organisation progressing through Phase 3 are: Can we see real improvement trends? Is there much clinic activity/adoption? Is participation improving? Are there coaching programmes taking place? And is review systematically established?
Key elements of Phase 3 include the adoption of a model of meeting effectiveness, to provide a practical structure and strategy for improvement, and active utilisation of the meetings clinic to explore and adopt elements of best practice within that.
Step 1 - Question: Develop a deeper insight into effectiveness
Objective: To appreciate the potential of meetings in their fullest sense, and to solicit fresh insight across these different aspects
Step 2 - Experiment: Try out different ideas and approaches
Objective: Equip yourself with a richer understanding of what is possible in a meeting, and try out different ideas to achieve meeting effectiveness
Step 3 - Engage: Nurture shared responsibility for improvement
Objective: Build a sense of shared responsibility for meeting effectiveness and for the strategies adopted (individually and collectively) to achieve it
Using in-meeting feedback and discussion to build shared responsibility for meeting improvement
Enabling participant feedback so that people can more accurately assess their contribution
Building ownership for a shared vision of meeting effectiveness through maturity models
Ensuring the blue-star-face feedback is only used for inspirational contributions
Engaging people in forums and discussions about the participant role and co-active leadership
Step 4 - Establish: Meetings as a driver of culture & performance
Objective: Develop sustainable practices for continuing to develop and grow meetings as an efficient enabler of creativity, culture and performance