Walk Round Process

Syndicates are an excellent way of developing quality outcomes efficiently with the meeting, and for building ownership for these.
Essentially, syndicates involve taking a small number of tasks and allocating subsets of the meeting to tackle each one independently, which they then do at the same time in different areas of the meeting room (or indeed different breakout rooms).

While the development of the outcomes may be efficient, it is often the case that feedback of these outcomes can, at times, be both time consuming and a bit frustrating. Particularly where people are developing collective ownership of the outcomes by suggesting refinement and improvements in plenary.
An alternative is to organise Walkround Groups.
The idea is that each syndicate puts up their output as a display in a different area of the room, and ensures that each member of the syndicate is able to explain it to others. Then the groups redivide into walkround groups with at least one member of each syndicate in each.
For instance, if the syndicates were: 1 – Angela, Bill and Chris; 2 – Artie, Beryl and Campbell; and 3 – Amos, Brenda and Candice, then you could fortuitously arrange the following three walkround groups: A – Angel, Artie and Amos; B – Bill, Beryl and Brenda; C – Chris, Campbell and Candice.
The walkround groups are given a set time at each display in order to briefly explain the outcomes, answer any questions, and capture feedback on post-its which are attached to the display.
The co-ordination of ‘moving-on’ with the other walkround groups helps to ensure that discussions are focused and do not drag on – but it is still important that time limits are set for each cycle, and that each group manages their time within that.
The process allows for much more input and dialogue in a shorter time than do plenary presentations and review. Furthermore, people are more involved and ownership is increased through both greater input, and by having each person presenting their own teams output.
After the walkround cycles are completed, syndicates reform back at their original display and review the post-it feedback to refine their proposals.
The image on the right is an example of what a slide of instructions might look like for a walkround activity.

Please subscribe to access clinic content

Subscription to the Inspirometer Information Service is free of charge and grants you instant access to a wealth of meeting effectiveness resources and guidance. It also provides you with regular updates direct to your mailbox at a frequency of your choosing.

I am happy to consent to the Inspirometer cookies and Terms and Conditions

Your use of the Inspirometer Information Service is subject to the following terms and conditions, and is subject to our privacy policy which can be reviewed here: https://inspirometer.com/privacy-policy

■ We will not use your information for any other purpose than to keep you informed of developments in meeting effectiveness and the Inspirometer system, and we will not share your information with others.
■ You are able to unsubscribe from this service at any time. Each email you receive from us will contain a link where you can reset your preferences for all future emails, or unsubscribe for the service entirely.
■ We will contact you on a minimum of a quarterly basis to ensure that our service is continuing to meet your needs, to give you a general update on key developments in our service, and to provide you with the option to change your contact preferences
■ We will hold your data on file to enable your access to the Information Service until such time as you unsubscribe from the service
■ If we hold your data outside of the information service as a result of you contacting us by email or purchasing our service, we will hold your data in accordance with our Privacy Policy (https://inspirometer.com/privacy-policy). We will delete such data, in situations where we are not legally required to retain it, on receipt of a verified request from you
■ All information provided by us is provided in good faith. All information submitted by you is to be provided in good faith.
■ In compliance with the GDPR 2018, you acknowledge that clicking the subscribe button grants us your consent to hold the data you have provided, and to contact you using that data, in the manner described above.
By clicking the button below, I agree with the Terms & Conditions.
Track your progress to ensure the efficacy of this strategy.