On your first visit to your meetings dashboard, it is entirely likely that you will see just one panel – the one on the right. This panel is most commonly seen by people who have downloaded the app in order to provide feedback on a meeting, and then accessed the app outside of that meeting. It simply provides a link which explains how to get more out of the dashboard (should you so wish).
Meeting in progress
If the dashboard is accessed when the user has a meeting in progress, and if that meeting has been enabled for In-meeting feedback, the above panel will be replaced with something like the panel on the right.
Clicking the feedback button will immediately take the user to the pages where they can provide live meeting feedback, and see the results (if they have been shared).
Outstanding feedback requests
Below this panel (if it is active) is the panel for providing feedback on past meetings where, for some reason, feedback opportunities were not taken at the time.
It lists such meetings up to three days previously, and the list can be worked down remarkably quickly by clicking once on the relevant face for each meeting. It is restricted to three days because it assumes that feedback changes beyond three days may not always be helpful to the organiser.
Where future meetings have been loaded from the Inspirometer Outlook Add-in, these are displayed in the next panel (shown on the right). Meetings that are being hosted by the user, and which have feedback enabled, have an edit button beside them which enables the user to adjust the meeting time (even when it is underway) and add and delete attendees if required. This functionality means that meetings can be edited without losing any feedback to that point.
Feedback on past meetings
The data for individual past meetings, where they are the user’s own meetings, or where the feedback results have been shared with the user, are accessible via the report buttons in the ‘Feedback on Past Meetings’ panel for a period of up to 7 days. Beyond 7 days, the reports can be accessed through the meetings database page.
Where feedback has been enabled, but the data has not been shared with the user, this is shown by a ‘Not Shared’ flag against the entry.
Status (Traffic Lights)
The Inspirometer uses four RAG indicators (Red, Amber, Green like traffic lights) to highlight the progress of individual accounts. These provide a quick visual update on the status of:
- Whether the appropriate software has been installed for the individual (Add-In)
- Whether the individual is enabling feedback for the meetings they have organised (Asked)
- Whether the individual is taking opportunities to provide feedback on meetings they attend (Given)
- Whether the individual is reviewing the feedback that is accruing to their account (Review)
These traffic lights appear in a prominent position on the dashboard of user accounts, and in a table of users for different departments in the organisation.
- Green indicates that everything is in place and working as required
- Amber indicates that progress is partial, or that there are issues
- Red indicates that nothing has happened or that there are big issues
The thresholds for Red, Amber and Green can be set by the organisation, but by default are as follows:
|Feedback enabled||0% this month||<50% this month||>50% this month|
|Feedback given||0% this month||<50% this month||>50% this month|
|Reviewing results||Not this month||<4 x 5 mins||>4 x 5 mins|
Meeting effectiveness graph
The final element on the dashboard is a graph of the perceived value-add received by attendees at the meetings the user hosted over the past three months.
It is important to remember that this is not an evaluation of the user’s meeting (or indeed of the user themselves) but simply a self-assessment of what was received from the meetings for whatever reason.
Clicking on the chart takes the user to the same chart on the meeting effectiveness page of the user’s account, where tools are available to look at the data in fine detail if required.